With so much data being created, stored and transmitted by both businesses and private individuals, the potential for cyber crime is rife.
Galaxkey has the tools you need to safe-guard your data, both in transit and at rest. Galaxkey can save businesses large revenue costs as its four-in-one product solution, containing data encryption, document classification, digital (legal) document signing and collaborative workspace will change the way you do business.
Guard against Identity Theft
Protect against Phishing attacks
Email with confidence
Protect files on Dropbox and OneDrive
Secure your Laptop/PC and external drives
Secure your sensitive business data
Protect your customers' information
Email and send files securely
View Galaxkey activity
Conform to GDPR
Full branding for your Business
Large Business / Government
NCSC approved security (CPA Certified)
Cut revenue costs significantly
Non-intrusive security / easy deployment
Encrypt, Collaborate, Sign, Classify in one
In-house deployment available
Set geographic boundaries for data
Utilise Single Sign-On for Galaxkey
Galaxkey is a class leading data protection system. It provides encryption for email and files both in transit and at rest. Galaxkey is used in a wide range of organisations including government, councils, airports, legal firms, health care, schools, car dealerships etc – Galaxkey can play a vital security role in any organisation.
Galaxkey works on the following:
Windows, macOS, iOS, Android, Outlook, Chrome, Office 365.
Galaxkey Main Features
Ten Reasons to use Galaxkey
Easy Installation and Usage
Galaxkey installation takes just a few minutes. It is very easy to use, which means you can be securing your emails and data without disrupting your routine.
Galaxkey has been certified by the National Cyber Security Centre as Commercial Product Assurance (CPA) compliant ensuring Galaxkey is fit for use in public organisations.
Four Products in One
Email and File Encryption
Digital Document Signing
Collaborative working via Workspace.
End to End Encryption
Galaxkey encrypts your emails and files before they leave your computer / network and are not decrypted until they reach their destination. Galaxkey does not encrypt in the cloud.
GDPR Breach Protection
Galaxkey has numerous features to protect staff from GDPR breaches including email revocation, Carbon Copy (CC) line checking, and full email address expansion.
No Keys Held
Galaxkey is designed so that passwords are not stored in any format. So you have complete control of your keys and your data.
Your Customers can use Galaxkey for free
Your customers can use the free version of Galaxkey to reply to and send you emails or join your Galaxkey Workspace - no added costs to them !
Galaxkey contains no code to allow anyone to access your encrypted data - including Galaxkey personel. You can be sure your data will only be accessed by those you authorise to do so.
Galaxkey users can invite non-Galaxkey users to Galaxkey just by sending them an encrypted email - easy peasy !
In-House or Cloud Installation
Galaxkey can be installed in the cloud or fully in-house. In-house solutions provide full key management.
How Galaxkey Protects You
The following documents show how Galaxkey can transform your organisation. Click on an icon to view the associated document.
Call Handling Service
Click on an icon to watch a short video on the associated Galaxkey Function.
Sending email from Outlook
Securing historical emails
Time restricting emails
Revoking an email
Authorised Data Distribution
Digital Document Signing
Outlook Add-In Tour
Using the Web Portal
(Click on each FAQ to see answer)
No as long as you are logged into a Galaxkey account that is authorised to use the file then simply clicking on the file will open it.
Yes Galaxkey files are not fixed in place and can be treated just like any other file.You can back them up and move them where-ever you wish.
There a number of ways to do this, first just encrypt the files before you move them to the target folder or point your Galaxkey Vault directly to the target folder and simply drop you files into the Vault and they will be encrypted and transferred automatically.
No problem Galaxkey has an option to force all emails to be encrypted.
No problem Galaxkey Secure Gateway can encrypt / decrypt emails at the network edge using rules you define.
No and there is no way the Galaxkey team can unless you authorise them access. Galaxkey contains no backdoor code.
No problem, just select the sent email and choose ‘Revoke’ and confirm you want to revoke it. The recipient now can’t open the email.
It sure does ! Galaxkey works on Windows, macOS, iOS, Android, Outlook, Chrome, Office 365.
Galaxkey has apps / add-ins for all the devices it works on.
It sure does. Galaxkey provides a comprehensive audit trail of activities, to track data and encryption activities. It provides class leading security for you emails and files plus has a number of features to ensure your staff don’t breach GDPR accidentally. For example, the ability to instantly revoke and email sent in error or a Email CC warning when too many participants have been copied in when they should be blind copied in (BCC) instead.
Yes you can via the Galaxkey Web-portal.
Galaxkey provides four architectural solutions:
• Hybrid Cloud
The hybrid solution is when a customer has their own server onsite. It is simple to install and within 10 minutes the customer can store files onsite. This functionality enables features such as geo-fencing, which allows the customer to keep the data in the jurisdiction of their choice. You can even confine the data to a building!
• Fully public cloud
The fully public cloud solution is where every component is in the cloud. The solution is compatible with Amazon AWS, Google Cloud, Microsoft Azure and many other service provider clouds. It is very extensible and flexible.
• Fully Private cloud
Everything is private on your cloud and there are no public key lookups to the public cloud.
• Private cloud with public key lookup
With this model the customer has everything onsite but a public key lookup is automatically done when the customer needs to communicate or share a file with someone that is not in their company. This is the default model and the customer does not have to do anything special for it to work.
One of Galaxkey’s key strengths is the ability to be able to work around various customer requirements. Gary Short Technological Services and Galaxkey will work with you to get the best Galaxkey solution to fit your business needs.
Galaxkey is not just a data protection system, it also comes with email and file Classification, Digital Document Signing for legal document and Galaxkey Workspace – which lets you share and collaborate on files with anybody. Businesses can remove existing products doing the same thing and replace with Galaxkey or simply use Galaxkey for all four functions saving a fortune on buying different products to cover what Galaxkey provides.
Very. Galaxkey has achieved National Cyber Security Centre (NCSC) accreditation, proving its credentials for use in public bodies. NCSC is part of GCHQ.
Not at all, both for personal use and business Galaxkey is very competitively priced.
There are numerous encryption products out there but none have the combination of certified security, features and flexibility of Galaxkey.
No problems – Gary Short Technological Services can provide you with an online demo and also setup a two week trial of Galaxkey. We can also provide ‘proof of concept’ trials for larger organisations.
Yes. Galaxkey supports passive and active Multi Factor Authentication (MFA) including 2FA, biometrics and One Time Passwords (OTPs).
Click on each function to expand description
For: Private Individuals
The perfect solution for personal users
(non-business email account only)
For: Small Businesses
Great for small businesses that need the best data security for a great price
For: Medium / Large Businesses
Certified by the National Cyber Security Centre (part of GCHQ), Galaxkey data security provides everything required to safeguard the biggest business entities
Send and receive Galaxkey Encrypted emails. Galaxkey is FIPS 140-2 compliant and uses 2048-bit encryption.
Galaxkey uses an invitation model so if you send a email to a non-Galaxkey user they will be invited to sign up for an account.
Set a start and end date-and-time to ensure your email can only be read while the contents are still valid. Time box things like quotes, CVs for client selection etc.
Once a notification is set, the recipient has to acknowledge receipt before the secure email will unencrypt. The sender is also notified if the recipient simply closes the email.
Instantly makes a secured email unopenable should the email have been sent in error, helping protect from GDPR breaches.
Digitally Sign emails to ensure the email is from the sender and has not been spoofed. Galaxkey checks the email to ensure that it has not been tampered with and the recipient can double check via Galaxkey itself.
Using the Galaxkey web portal any size of email or attachment can be sent or receieved.
Create policy rules to determine when an email must be secured before it is sent. Policy rules force a user trying to send an email unsecured that should be encrypted to encrypt it.
Galaxkey allows you to classify emails and attachments using customisable levels. Classification levels can also be specified force encryption of the item or allow the highering or lowering of the existing classification. Galaxkey classification is compatible with Borland-James and Titus.
ADD allows a secured email to be sent as ‘No Reply’ preventing any recipient from replying – useful for circulars, newsletters etc. ADD also allows a secured email to be sent ‘No Forward’, stopping the recipient from forwarding the email on. ‘No Forward’ is not a dead-stop as the recipient can request permission to forward on from the sender and if this is granted the email will be available for forwarding. This forwarding permission process can continue with those been fowarded to also requesting permission to forward onwards but permission can only be granted by the originator of the email.
If you need to send an email regarding information that must not leave a geo-graphic boundary, then you can use Galaxkey Geo-fencing. The information you include in the email is not sent to the recipients, they receive a link back to a secured area where they can view the contents of the email. Viewing requires signing in to Galaxkey and all access to the email contents is audited.
Can be used either via the Galaxkey web portal or via Windows Explorer to share files with users or make files available to the user wherever they logon.
Windows Explorer functions are as follows:
1. Add To Galaxkey Cloud – Encrypts the item(s) and makes it/them available to the user wherever they log into Galaxkey.
2. Share – Shares the item(s) with the recipients using Galaxkey Secure Share – the item(s) will be available for the recipients to download when they next logon to Galaxkey
3. Secure – Encrypts the selected for the user. The item(s) are encrypted in place.
4. Secure For – Encrypts the selected items for the user and authorised users. The item(s) are encrypted in place.
5. Restore – Unencrypts previously secured item(s).
6. Add to Galaxkey Vault – Add files / folders to the Galaxkey Vault which automatically encrypts files. The Vault also has drag and drop encrypt functionality.
A company-wide storage location(s) that allows users to drag and drop files and folders to be automatically encrypted.
Get legal documents digitally signed. Upload documents and mark areas for signature, initials and date of signing. Easy, simple and legally binding.
A Galaxkey secured area(s) that replace things such as Sharepoint and removes the need for the transfer of files (via email or FTP) between businesses and their customers. Fully encrypted, users can create, edit, upload and download files. Full auditing and revision history stored too.
As part of Workspace, users can work together on important documents, editing the document at the same time. Users can also ‘chat’ in Workspace about the work they are doing and changes being made in real time. Reviews and revisions can be made without the need to email a whole distribution list as the audience will have access to the documents directly. Secure and ultimately efficient for your business.
Have Galaxkey setup with your corporate logo and in the colours that represent your company. Corporate branding ensures customers know your brand is front and centre within Galaxkey.
Galaxkey provides comprehensive auditing for both the individual user and your corporate admins. Auditing tells you exactly what Galaxkey activity has performed across your company.
Provides configuration options for Galaxkey, allowing companies to setup different encryption options by department, change default Galaxkey messages, branding and a host of other features
The amount of cloud storage provided by Galaxkey for your encrypted data.
The Technical support level provided by this product.
Self Hosted Features
Galaxkey will work with your technical teams to deliver the optimum design to get the most out of Galaxkey for your self hosted environment.
The GSG is software that provides ‘Edge of Network’ functionality for Galaxkey software. It is a required installation for Self Hosted environments.
Galaxkey works with all the leading Hardware Security Modules (HSM), allowing you to manage and keep your Private keys safe and secure.
Galaxkey can be configured to support Single Sign-on, allowing a user to use one set of login credentials to access multiple applications.
Galaxkey Active Directory Control (GADC) integrates with Active Directory.
Galaxkey can deliver a high availability setup for your business to ensure Galaxkey is always there protecting your data.